Short Sale Document Checklist for Mortgage Companies

1. Authorization to talk with you

Signed by the borrower before the file is worked

• Third-party authorization (TPA) form naming Swift Settlement Escrow as the borrower's representative
• Borrower's written request that all lender correspondence and payoff figures go to Christine Quintana
• Release authorizing release of tax and payoff information to the escrow holder
• Confirmation of your loss mitigation contact: name, direct phone, fax or upload portal

2. Hardship and financial package

Collected by Swift Settlement Escrow from the borrower

• Hardship letter describing why the borrower can no longer pay
• Your complete financial statement or hardship form (all pages, signed and dated)
• Bank statements for all accounts — last 2 to 3 months
• Pay stubs or proof of income — last 30 to 60 days
• Federal tax returns with all schedules — last 2 years
• Profit and loss or 1099s if the borrower is self-employed
• Supporting hardship records when relevant: medical bills, divorce decree, job loss letter, military orders

3. Property and loan information

Ordered or verified by Swift Settlement Escrow

• Full legal description and APN for the property
• Mortgage statements for every loan secured by the property, including any second or HELOC
• Preliminary title report with all liens, judgments and HOA liens shown
• Payoff or hazard letters for each lien, with per diem interest
• HOA balance letter and any architectural or transfer fee estimate
• Current listing agreement and MLS status, if the home is listed
• Current photos of the property and a note on occupancy (owner-occupied, tenant, vacant)

4. Offer package for your review

Assembled by Swift Settlement Escrow

• Signed purchase agreement with all addenda, counter-offers and extensions
• Short sale addendum signed by buyer and seller
• Buyer pre-approval letter or proof of funds
• Earnest money deposit receipt and where the funds are held
• Estimated settlement statement showing your net proceeds and total costs
• Comparable sales or broker price opinion supporting the offer price
• Arms-length transaction affidavit, and disclosure of any buyer/seller relationship
• Borrower's requested terms: deficiency balance, contribution amount, relocation assistance
• Statement of information for the borrower (used for tax reporting at closing)

5. After your approval

Handled by Swift Settlement Escrow

• Your short sale approval letter with all conditions listed
• Confirmation that the approval window and closing date are calendared
• Payoff demands updated to the closing date
• Final settlement statement and disbursement instructions
• Recorded grant deed, release of lien and any negotiated deficiency agreement
• Closing package and final accounting sent to your department and to the borrower

Deadlines we keep for your department

• File acknowledgment — Christine confirms receipt and your loss mitigation contact within 1 business day.
• Complete package — submitted in one upload rather than in pieces, so your review clock starts on day one.
• Approval response — closing is scheduled the moment your approval letter and conditions arrive.
• Extensions — requested in writing before your approval window expires, never after.

How to send a file to Christine

Upload it in the lender portal, fax it to (909) 533-2381, or email christine@swiftsetescrow.com. Call (909) 435-0271, Monday to Friday, 9–5, and ask for the office manager.